Office Administrator

Job Description Project Coordinator with Altrad Integrity Services:

To provide operational coordination in support of the delivery of project team objectives.

Tasks and Responsibilities as Project Coordinator:

Personnel Logistics

• Maintain the Project personnel rota to reflect actual and planned movements of offshore personnel including availability and onshore commitments.
• Liaise with offshore supervisors, resource coordinators, client representatives, project teams regarding personnel logistics to achieve optimum utilisation of personnel.
• Generate resource mobilisation and demobilisation request to inform the resourcing team about timing, discipline, and certification requirements for personnel to meet operational requirements.

HSEQ

• Assist with the tracking of all the risk management processes.
• Awareness of the legislative requirements surrounding HSEQ aspects pertaining to their area of responsibility.
• Support quality, efficiency and customer satisfaction
• Support continuous improvements and act on lessons learned
• Provide administrative assistance for the filing of HSEQ related data such as REACH scorecards, HAVS, TOFS feedback and health surveillance documents etc

Training and Competence

• Maintain the asset training matrix to reflect the training status for all personnel on the project.
• Ensure (existing and new) training requirements are met by raising training requests, and all relevant certificates are valid.
• Liaise with the training centre and logistics departments to follow up training requests etc.
• Confirmation of joining instructions to individuals so they are aware of their training.
• Based on information provided by the competency department, trigger the assessors and verifiers to do competency assessments

Supply Chain

• Generate materials and plant requisitions based on information provided by the project team to meet agreed delivery dates (with assistance from technical authority if required).
• Generate out of certification reports for plant and equipment and distribute to relevant project members.

General Administrative Support

• Administer and store project documentation according to Altrad Integrity Services and project requirements to ensure easy retrieval by all team members.

JOB REQUIREMENTS

At Altrad Integrity Services, we attach great value to the key competences of our employees. We expect you always give safety the highest priority and that you are strongly working together with others. You are a specialist in your area of expertise and you have a proactive and entrepreneurial attitude.

Specific Requirements for the Project Coordinator:

Education & Experience

Education

Essential

• A good level of education commensurate with the role or previous experience within similar role.

Desirable

• HNC in a relevant discipline.

 Experience and Skills 

Essential

• Demonstrable knowledge of the Oil and Gas Industry

Desirable

• Previous experience in a project coordinating role in the Oil and Gas Industry
• Knowledge of services Altrad Integrity Services has on offer to client
• Knowledge of Altrad Integrity Services and/or client Business Management Systems

We understand that our people are key to achieving Altrad Integrity Servicess ambition to be the Industry reference every day, everywhere and we are proud to have been awarded the Investors in People Gold standard in recognition of our strong employee engagement focus.

WORKING CONDITIONS –

There are many great reasons to work at Altrad Integrity Services – 

Competitive Benefits

In order to attract and retain skilled, competent and customer focused people we offer a competitive and extensive benefits package providing a suite of both contractual and voluntary benefits including access to corporate discounts. Employee benefits will depend on work location and role, however, may include life assurance, income protection, and private medical insurance.

In addition we recognize the importance of providing flexibility to our employees and offer a Flexi Friday working arrangement as well as the opportunity to purchase additional annual leave.

Location: Teesside
Hours: 40 hours
Contract: Permanent

Working Arrangements: hybrid working is available, 3 days a week working in the office is the minimum requirement

CONTACT

Are you the person we're looking for? We're looking forward to receiving your CV and motivation letter or application via FOX. For more information please contact the Recruiter on AIS.Careeers@altrad.com.

Job Description Project Coordinator with Altrad Integrity Services:

To provide operational coordination in support of the delivery of project team objectives.

Tasks and Responsibilities as Project Coordinator:

Personnel Logistics

• Maintain the Project personnel rota to reflect actual and planned movements of offshore personnel including availability and onshore commitments.
• Liaise with offshore supervisors, resource coordinators, client representatives, project teams regarding personnel logistics to achieve optimum utilisation of personnel.
• Generate resource mobilisation and demobilisation request to inform the resourcing team about timing, discipline, and certification requirements for personnel to meet operational requirements.

HSEQ

• Assist with the tracking of all the risk management processes.
• Awareness of the legislative requirements surrounding HSEQ aspects pertaining to their area of responsibility.
• Support quality, efficiency and customer satisfaction
• Support continuous improvements and act on lessons learned
• Provide administrative assistance for the filing of HSEQ related data such as REACH scorecards, HAVS, TOFS feedback and health surveillance documents etc

Training and Competence

• Maintain the asset training matrix to reflect the training status for all personnel on the project.
• Ensure (existing and new) training requirements are met by raising training requests, and all relevant certificates are valid.
• Liaise with the training centre and logistics departments to follow up training requests etc.
• Confirmation of joining instructions to individuals so they are aware of their training.
• Based on information provided by the competency department, trigger the assessors and verifiers to do competency assessments

Supply Chain

• Generate materials and plant requisitions based on information provided by the project team to meet agreed delivery dates (with assistance from technical authority if required).
• Generate out of certification reports for plant and equipment and distribute to relevant project members.

General Administrative Support

• Administer and store project documentation according to Altrad Integrity Services and project requirements to ensure easy retrieval by all team members.

JOB REQUIREMENTS

At Altrad Integrity Services, we attach great value to the key competences of our employees. We expect you always give safety the highest priority and that you are strongly working together with others. You are a specialist in your area of expertise and you have a proactive and entrepreneurial attitude.

Specific Requirements for the Project Coordinator:

Education & Experience

Education

Essential

• A good level of education commensurate with the role or previous experience within similar role.

Desirable

• HNC in a relevant discipline.

 Experience and Skills 

Essential

• Demonstrable knowledge of the Oil and Gas Industry

Desirable

• Previous experience in a project coordinating role in the Oil and Gas Industry
• Knowledge of services Altrad Integrity Services has on offer to client
• Knowledge of Altrad Integrity Services and/or client Business Management Systems

We understand that our people are key to achieving Altrad Integrity Servicess ambition to be the Industry reference every day, everywhere and we are proud to have been awarded the Investors in People Gold standard in recognition of our strong employee engagement focus.

WORKING CONDITIONS –

There are many great reasons to work at Altrad Integrity Services – 

Competitive Benefits

In order to attract and retain skilled, competent and customer focused people we offer a competitive and extensive benefits package providing a suite of both contractual and voluntary benefits including access to corporate discounts. Employee benefits will depend on work location and role, however, may include life assurance, income protection, and private medical insurance.

In addition we recognize the importance of providing flexibility to our employees and offer a Flexi Friday working arrangement as well as the opportunity to purchase additional annual leave.

Location: Teesside
Hours: 40 hours
Contract: Permanent

Working Arrangements: hybrid working is available, 3 days a week working in the office is the minimum requirement

CONTACT

Are you the person we're looking for? We're looking forward to receiving your CV and motivation letter or application via FOX. For more information please contact the Recruiter on AIS.Careeers@altrad.com.