Office Administrator (Hybrid)

Job Description Office Administrator with Stork:

To provide operational coordination in support of the delivery of project team objectives.

Tasks and Responsibilities as Office Administrator:

Personnel Logistics

• Maintain the Project personnel rota to reflect actual and planned movements of all personnel.
• Liaise with supervisors, resource coordinators, client representatives, project teams regarding personnel logistics to achieve optimum utilisation of personnel.
• Generate resource mobilisation and demobilisation request to inform the resourcing team about timing, discipline, and certification requirements for personnel to meet operational requirements. 

HSEQ

At Stork, Safety is our first Core Value and we believe that safety is a team effort. Safer Together is employee owned. It is how we think, communicate and act at Stork.

As a member of the Stork team, there are expectations of you within your role:

• Be aware of, and understand your HSEQ responsibilities relevant to your role, if unsure ask your Line Manager
• Work in partnership with HSEQ on any HSEQ matters
• Work in accordance with your departmental HSEQ Service Level Agreement (if in existence)
• Understand and adhere to the Safer Together behaviours

Training and Competence

• Maintain the asset training matrix to reflect the training status for all personnel on the project.
• Ensure (existing and new) training requirements are met by raising training requests, and all relevant certificates are valid.
• Liaise with the training centre and logistics departments to follow up training requests etc.
• Confirmation of joining instructions to individuals so they are aware of their training.
• Based on information provided by the competency department, trigger the assessors and verifiers to do competency assessments

Supply Chain

Assist where required/practicable on the below duties:

• Generate materials and plant requisitions based on information provided by the project team to meet agreed delivery dates (with assistance from technical authority if required).

General Administrative Support

• Administer and store project documentation according to Stork and project requirements to ensure easy retrieval by all team members.
• Administer and data input project timesheets and resolve payroll enquiries.

JOB REQUIREMENTS

At Stork, we attach great value to the key competences of our employees. We expect you always give safety the highest priority and that you are strongly working together with others. You are a specialist in your area of expertise and you have a proactive and entrepreneurial attitude.

Specific Requirements for the Office Administrator:

Education & Experience

Education

Essential

• A good level of education commensurate with the role, for example; attainment of standard grades including English and numerical subject, attainment of NVQ level 2/3 or equivalent.

Experience and Skills 

Essential

• Ability to work within a time constrained environment and develop robust business relationships.

Desirable

• Previous experience in a project coordinating role in in a similar industrial working environment
• Knowledge of services Stork has on offer to client
• Knowledge of Stork and/or client Business Management Systems

We understand that our people are key to achieving Storks ambition to be the Industry reference every day, everywhere and we are proud to have been awarded the Investors in People Gold standard in recognition of our strong employee engagement focus.

WORKING CONDITIONS

There are many great reasons to work at Stork – 

Competitive Benefits

In order to attract and retain skilled, competent and customer focused people we offer a competitive and extensive benefits package providing a suite of both contractual and voluntary benefits including access to corporate discounts. Employee benefits will depend on work location and role, however, may include life assurance, income protection, and private medical insurance.

Location: Teesside
Hours: 40 hours
Contract: Permanent

COMPANY INFORMATION 

Stork, a Fluor company, is an expert provider of maintenance, modification and asset integrity services to the global oil and gas, chemicals and process, metals and mining, power, and manufacturing industries. We are dedicated to improving asset performance, safety and cost efficiency for our Clients throughout the complete asset life cycle. 

With a team of 19,000 employees in over 100 countries, we serve more than 4,000 Clients across 6 continents. 

Stork is dedicated to reducing risk, assuring safety and reducing environment impact through our award-winning value driven HSEQ platform; Safer together Whilst safety will always remain our core value, the platform not only communicates on Safety but also on Health, Environmental and Quality issues too.  We are committed to our transparent, employee-led approach to HSEQ.

One Team, One Stork

As one Stork, we treat all people with dignity, respect each other’s perspective and share knowledge and resources to achieve excellence, deliver value and grow individually and collectively. 

We are fully committed to the elimination of unlawful and unfair discrimination and value the difference that a diverse workforce brings to the organisation. Stork recognises that providing equality of opportunity, valuing diversity and promoting a culture of inclusion and flexibility to our employees is vital to our success.

From school leavers and university graduates to transitioning military veterans, we provide career opportunities with targeted development programmes. 

Going above and beyond for our wider community

Stork is dedicated to ensuring we are a socially and environmentally responsible employer and undertake a range of activities to give back and support the communities in which we live and work – from various charity work to working with schools as part of Developing Young Workforce

CONTACT -

Are you the person we're looking for? We're looking forward to receiving your CV and motivation letter. For more information please contact the Recruiter on Careers@stork.com.